RoSPA Glasgow – Data Protection Policy

Overview

RoSPA Glasgow is committed to safeguarding the personal data of its members. We ensure effective management and security of all personal information.

Data Collection

Upon joining, we collect:

• Name
• Address
• Preferred contact telephone number
• Preferred contact email address

During training, your tutor maintains a personal performance record, which is shared only with you. If your tutor changes or a review is required, this record may be shared with the relevant replacement tutor or training officer.

Purpose of Data Collection

We retain your data to:

• Administer group membership and renewals
• Communicate group activities and relevant updates

Post-Test Records

After successfully completing your test, we record:

• Test date
• Grade awarded
• RoSPA membership number

This information supports:

• Notification to RoSPA of further group training (e.g., tutor training)
• Group administration of triennial tests

Data Security

All data is stored centrally on a secure, cloud-based system. Only authorized office holders with a legitimate need have access. The group operates as a paperless organization; no paper records are kept.

Data Sharing

We do not share your data with third parties.

Data Removal

Details of individuals who don’t renew their group membership will be removed from the database.

Training and Awareness

Committee members receive regular reminders about their data protection responsibilities, especially during changes in office bearers.

Policy Review

This policy is reviewed annually or as needed to ensure it remains current and effective.

Member Rights and Access

If you believe your information is incorrect, contact the group secretary for updates. To request a copy of your personal data, please contact the secretary at secretary@rospaglasgow.scot.